Proposed New Bylaws to be voted by membership on January 14, 2019
UPDATE: Monday, January 14, 2019 the membership voted the following:
1) MEMBERS VOTED TO UPDATE OUR NAME TO: NATIONAL WOMEN’S POLITICAL CAUCUS SAN GABRIEL VALLEY
2) MEMBERS MADE SOME AMENDMENTS TO THE PROPOSED NEW BYLAWS, AND PASSED THE BYLAWS. (THE NEW BYLAWS WILL BE POSTED IN TOTAL VERY SOON).
NOTE: The name of our caucus will be voted on separately and after the vote to adopt these bylaws. Once voted on, anywhere in the doc noted with <FULL NAME> or <NAME> will be replace with the chosen caucus name.
NATIONAL WOMEN'S POLITICAL CAUCUS
<FULL NAME> BYLAWS
(Adopted by the Membership: February 26, 1990
Revised: August 14, 1991, Revised: February 25, 2008, Revised: January 14, 2019)
ARTICLE I: NAME
The name of this organization shall be the National Women's Political Caucus <FULL NAME> (NWPC <NAME>). It shall function as a local chapter of the National Women's Political Caucus, Inc. (NWPC) and the National Women's Political Caucus of California, Inc. (NWPC CA). The organization shall operate in accordance with their bylaws and rules.
ARTICLE II: PURPOSE AND GOALS
The purpose and goals of NWPC <NAME> are to increase women's participation in the political
process, to increase the number of feminist, pro-choice women in elected and appointed offices, to win equality for women, to end discrimination, and to support women candidates who support our goals.
ARTICLE III: GOVERNING RULES
NWPC <NAME> and each of its members shall subscribe to, adopt, and support the preamble of NWPC and NWPC CA and shall comply with all laws governing political contributions, political activity, and candidate support, and shall refrain from any activity that would jeopardize the tax status of NWPC, NWPC CA, NWPC CA PAC, or the Women’s Leadership Fund.
ARTICLE IV: MEMBERSHIP AND DUES
A. Membership shall be open to any individual who supports the stated purpose and goals of NWPC.
B. Upon payment of dues, one becomes a member of NWPC <NAME>, NWPC CA and NWPC.
C. Each member shall pay the annual dues in amounts to be fixed from time to time by NWPC and NWPC CA. The dues shall be equal for all members, except the Executive Committee of NWPC <NAME> may assess reduce dues according to the financial needs of prospective members, provided all persons similarly situated are treated in a non-discriminatory manner.
ARTICLE V: OFFICERS
A. NWPC <NAME> shall be led by an Executive Committee comprised of elected officers and elected / appointed committee chairs.
B. The elected officers of NWPC <NAME> shall be: President, Secretary, Treasurer, NWPC CA Director, and a Vice President to preside over each of the Standing Committees: Vice President-Political Action (VP-PAC), VP-Membership, VP-Fundraising, VP-Communications, VP-Education and Training, VP-Candidate Support Committee, and VP-Programs. One of the Vice Presidents will serve in the First Vice President role, as specified in these bylaws.
C. Additional members of the Executive Committee include the immediate Past President and any NWPC <NAME> members who are NWPC or NWPC CA board members.
D. To avoid any conflict of interest, the President, Treasurer, and VP-PAC offices shall be held by three different individuals.
ARTICLE VI: MEETINGS
A. NWPC <NAME> shall have a minimum of four (4) regular membership meetings annually.
B. The membership can conduct business at a membership meeting with a quorum of ten (10) members or twenty percent (20%) of membership, whichever is greater.
C. Any member who has paid dues is a voting member. Members are not eligible to vote on NWPC <NAME> PAC endorsements or candidate contributions until they have been members for thirty (30) days.
D. The Executive Committee shall conduct a minimum of four (4) business meetings annually.
E. The Executive Committee can conduct business with a quorum of 50% of the number of minimum Executive Committee members, as defined in these bylaws.
F. All meetings shall be publicly announced with reasonable advanced notice and shall be open meetings. The Executive Committee may hold a closed meeting for the purposes of personnel or legal matters and will promptly report the purpose and any action taken at any closed meeting to the membership.
G. All NWPC <NAME> business shall be conducted at in-person Executive Committee or Membership meetings except where the business is deemed urgent by the President and cannot wait for the next regularly scheduled meeting. In this case, the business may be taken up remotely. Business conducted remotely shall require at least forty-eight (48) hours of notice and all votes conducted are subjected to the same rules of quorum and acceptance found in these bylaws.
ARTICLE VII: DUTIES OF OFFICE
The Executive Committee shall:
Implement policy and establish procedures;
Approve budgeted expenditures;
Prepare an annual budget, with the assistance of the Treasurer; and
Perform other functions and activities of NWPC <NAME> in accordance with these bylaws.
A. The President shall be the Executive Officer of NWPC <NAME> and shall convene and preside at all Membership and Executive Committee meetings. The President shall be an ex-officio member of all committees except the Nominating Committee. The President shall be the official spokesperson of NWPC <NAME>.
B. The Vice Presidents are responsible for presiding over the duties of the standing committees, as described in these bylaws. The First Vice President is an additional duty role, filled by one of the elected Vice Presidents. The First VP is responsible for assuming Presidential duties in the absence of the President.
C. The Secretary shall prepare and take responsibility for the minutes of all Membership and Executive Committee meetings. She will provide minutes to members prior to the next meeting.
D. The Treasurer shall collect and deposit all funds, sign all checks, pay bills and disburse funds at the direction of the Executive Committee, keep accurate financial records, prepare written reports for all Executive Committee meetings, and provide regular (at least quarterly) financial reports for the membership of all funds, including PAC funds.
The Treasurer shall ensure sufficient funds remain in the treasury for carryover to each new fiscal year, which runs from January 1 to December 31.
The Treasurer maintains authority over all expenditures under $250. Any expenditures over $250 need the approval of the Executive Committee and signatures of 2 of the following 3 individuals: the President, the Treasurer, a Vice President.
The Treasurer shall submit all required Fair Political Practices Commission reports in a timely manner. The Treasurer shall forward NWPC and NWPC CA dues to NWPC CA. The Treasurer shall forward to NWPC CA the required percentage of local PAC fundraising events.
E. The NWPC CA Director shall attend all meetings of the NWPC CA Board of Directors. If the Director is unable to attend a meeting of the NWPC CA Board of Directors, the Executive Committee shall appoint an alternate from NWPC <NAME> to attend the meeting. At any time the President may serve in this capacity or designate a temporary representative to attend in the absence of the NWPC CA Director or her alternate. A report of all NWPC CA meetings shall be submitted to the Executive Committee. The NWPC CA Director shall be the official spokesperson of NWPC <NAME> to NWPC CA and shall reflect the majority opinion of NWPC <NAME> in matters of policy. The NWPC CA Director is responsible for obtaining and remitting such records as shall be required for re-credentialing NWPC <NAME> to NWPC CA at the beginning of each fiscal year.
ARTICLE VIII: ELECTIONS
A. The Executive Committee of NWPC <NAME> shall be elected for a fixed term of office at the first membership meeting of each even numbered year, to be held no later than January 31st. Notice of the election shall be made in writing (which may be electronic) to all members and must state nominations will be accepted from the floor.
B. At least sixty (60) days prior to the election, the Executive Committee shall appoint and present to the membership a Nominating Committee of at least three members, a majority of whom are not members of the Executive Committee. The Nominating Committee shall report in writing to the membership on candidates for the offices to be filled at least fifteen (15) days prior to the election.
C. All terms of office are for two (2) years, beginning on election. All caucus records in the possession of Executive Committee members shall be transferred to their successor at the end of the term of office.
D. Immediately following the election of officers, a second election between all elected Vice Presidents shall be held to elect the First Vice President, who fills in the duties of the President upon her absence.
E. Officer vacancies occurring during the year shall be filled by the Executive Committee, and shall run for the remainder of the term.
ARTICLE IX: COMMITTEES
A. The Standing Committees of NWPC <NAME> are as follows: Political Action, Membership, Fundraising, Communications, Education and Training, Candidate Support, and Programs.
B. The Executive Committee shall appoint members to these standing committees as necessary.
C. As needs arise, the Executive Committee shall appoint a chairperson and members to additional ad hoc committees to handle special projects in accordance with the purpose and goals of NWPC <NAME>.
D. Standing Committee Descriptions:
Political Action Committee:
The PAC is led by the VP-PAC and shall consist of a minimum of five members:
● VP-Political Action
● 1 member appointed by the President
● 1 member appointed by the VP-PAC
● Up to two (2) additional member appointed by the Executive Committee
● Up to two (2) additional members appointed by the PAC to provide appropriate diversity to the committee
A quorum of at least 50% of PAC officio members must be present to conduct PAC business. PAC votes require a majority to pass.
PAC meetings are open to all members of NWPC <NAME>. Only members of the PAC may vote at PAC meetings.
Recommendations for endorsement and endorsed candidate funding are presented by the VP-PAC to the membership. Recommendations are adopted with a majority of total votes cast.
Revoking a PAC Endorsement is a serious action. The PAC shall maintain a policy document detailing the process for revoking a candidate’s endorsement.
The Membership Committee is led by the VP-Membership. This committee directs all membership and recruitment activities, maintains membership lists, and coordinates the annual membership renewal drive.
The Fundraising Committee is led by the VP-Fundraising. This committee generates the funds needed for caucus and PAC operations via fundraising events and targeted fundraising campaigns.
The Communications Committee is led by the VP-Communications and is responsible for advertising caucus events and distributing notices.
Education and Training
The Education and Training Committee is led by the VP-Education and Training and is responsible for providing training and workshops to potential and current candidates and campaign support staff.
The Candidate Support Committee is led by the VP-Candidate Support and is responsible for getting NWPC <NAME> endorsed candidates elected. This includes organizing volunteers to phone/text bank, write postcards, canvass neighborhoods, etc. It may also include targeted mentoring on topics of local flavor and greatest interest to the cadre of NWPC <NAME> endorsed candidates in any given election.
The Programs Committee is led by the VP-Programs. The committee identifies topics of interest to members of the local caucus and secures speakers on these topics for membership meetings.
ARTICLE X: REMOVAL FROM OFFICE
A. Three (3) Executive Committee meeting absences without good cause within a twelve (12) month period shall be grounds for removal by the Executive Committee.
B. Noncompliance with stated duties or caucus policies of an office shall also be grounds for removal. A recommendation for removal shall be made in writing at least fifteen (15) days before a membership meeting and shall require two-thirds (2/3) vote of members in attendance.
ARTICLE XI: ESTABLISHING POLICY
The Executive Committee shall develop policies and procedures to facilitate the work of NWPC <NAME>. Policy recommendations must be voted upon at a membership meeting and receive a majority vote of the members present.
ARTICLE XII: AMENDMENT OF BYLAWS
Amendments proposals shall be submitted to the Executive Committee and placed before the membership for ratification by a two-thirds (2/3) vote of the members present. Written notice of the proposed amendments must be sent to all members at least thirty (30) days in advance of the date of the membership meeting at which they are voted.
ARTICLE XIII: RULES
For matters not covered in these bylaws, reference shall be made to the latest edition of Robert's Rules of Order.
ARTICLE XIV: DISSOLUTION
NWPC <NAME> may be dissolved in accordance with the bylaws of NWPC CA or NWPC. Upon dissolution, any remaining funds shall be delivered to NWPC CA.
 ‘Business’ refers to making, modifying, and voting on motions.
 Notice refers to the email announcing a teleconference no earlier than 48 hours later or the email calling for a vote, to be closed no earlier than 48 hours later
Bylaws Revision, First Reading Presentation _ September and November 2018
Current Bylaws of NWPC GPA:
The National Women's Political Caucus, Greater Pasadena Area
ARTICLE I: NAME AND AFFILIATION
Section 1 Name
The name of this organization shall be NATIONAL WOMEN'S POLITICAL CAUCUS, GREATER PASADENA AREA.
Section 2 Affiliation
The National Women's Political Caucus, Greater Pasadena Area, shall be affiliated with the National Women's Political Caucus of California, Inc., and the National Women’s Political Caucus Inc. (NWPC National). The organization shall operate in conformance with their bylaws and rules.
ARTICLE II: PURPOSE AND GOALS
The primary purpose and goals of the National Women's Political Caucus, Greater Pasadena Area are:
1. To increase women’s participation in the political process and to identify, recruit, train and support feminist women candidates for election and appointment to political office, through campaign funding, endorsement, and political expertise. In compliance with this goal, Caucus members are encouraged to participate actively in political campaigns.
Additional purposes and goals of this Caucus include:
2. To win equality for women;
3. To eradicate sexism, racism, anti-Semitism, ageism, violence, poverty, discrimination against the disabled, and discrimination on the basis of religion or sexual orientation;
4. To ensure reproductive freedom, and
5. To achieve quality dependent care.
ARTICLE III: MEMBERSHIP
1. Membership shall be open to all persons who support NWPC purposes upon application and payment of dues. A member may be credentialed to only one local caucus unless the member is an elected official whose constituency overlaps the jurisdiction of more than one local caucus.
2. Each member in good standing must pay, within the time and on the conditions set by the Board of the National Women's Political Caucus of California, Inc., the annual dues in amounts to be fixed from time to time by the Board. The dues shall be equal for all members, but the Board may, at its discretion, adjust dues for membership according to the financial needs of applicants, provided all persons similarly situated are treated in a non-discriminatory manner.
3. No one shall be denied membership for lack of money, nor will membership be denied because of race, age, creed, national origin, political affiliation, disability, economic status, or sexual orientation.
4. Each member shall be allowed one vote at duly called meetings.
5. The membership list shall be confidential and shall only be distributed to Caucus members and endorsed campaigns upon approval of the Working Council. Use of the list shall be restricted to Caucus business unless otherwise authorized by a majority vote of the Working Council.
ARTICLE IV: OFFICERS AND DUTIES
Section 1a Officers
1. The elected officers of the Caucus shall be the President; Vice President for Administration and Membership; Treasurer; Secretary; Member At Large; and Representative to the State Board of Directors.
2. Officers shall be elected by the membership at the first general membership meeting in even- numbered years, from among those candidates recommended by the Ad Hoc Nominating Committee and those who may be nominated from the floor. (See Article V, Section 3.) All officers shall be elected by a majority of the members in attendance at the meeting, a quorum being present. In cases in which a majority is not obtained by any candidate for a particular office, a run-off ballot will be held between the two candidates with the highest number of votes.
3. Officers shall serve a term of two years or until their successors are elected. Should a vacancy occur prior to expiration of a term of office, a successor will be elected by a 60% favorable vote of Caucus members present at a Working Council meeting.
4. Officers may be removed for any of the following reasons:
a. Failure to attend three consecutive general meetings without good cause;
b. Non-compliance with stated duties;
c. Conduct not in compliance with stated policy.
5. Officers may be removed by a two-third's vote of the membership in attendance at a general meeting of this organization provided that a motion for said removal has been submitted in writing, published in the newsletter, and sent to all current members at least 30 days in advance of such a meeting.
Section 1b Other Officers
Other officers of this organization shall be the immediate past Chair, and any NWPC, Greater Pasadena Area member who is an officer of the National or State Caucuses.
Section 2 Duties
a. President: The President shall be the chief executive officer of this organization and shall convene and preside at all general meetings. The President shall be an ex-officio member of all committees except the Nominating Committee. She shall appoint all committees (with the advice and consent of the Working Council) necessary for the implementation of our purpose, shall be responsible for and direct all fundraising activities undertaken by this organization, and shall be responsible for the preparation of an annual budget for the approval of the Working Council. The President serves as the official spokesperson of the organization.
b. Vice President: In the absence of the President, the Vice President shall serve as executive officer and shall otherwise assist the President in the performance of her duties. The Vice President shall be responsible for and direct all membership and recruitment activities undertaken by this organization, including the annual Membership Renewal Drive.
i. The Treasurer shall be responsible for the collection and disbursement of all monies and shall have authority over all expenditures under $100.00. For expenditures over $100.00, the Treasurer shall seek approval of the Working Council. Expenditures of $250.00 or more shall require the signatures of two of the following three officers: President, Vice President & Treasurer.
ii. The Treasurer shall keep the financial records and submit monthly reports to the Working Council and quarterly to the membership.
Iii. The Treasurer shall forward state and national dues to the State Caucus and shall be responsible for compliance with State FPPC requirements.
iv. The Treasurer shall assist the President in fundraising and in the development of the annual budget. She shall assist the Vice President in the financial aspects of membership and recruiting.
v. The Treasurer shall also submit the books for audit, or other independent review, within one month after the end of the fiscal year.
d. Secretary: The Secretary shall record and transcribe the minutes of the general membership meetings as well as actions taken at Working Council meetings. She will provide minutes to Board members prior to the next Board meeting. The Secretary will also be responsible for all Caucus correspondence, including serving required notices, and shall maintain all records of this organization.
e. Member at Large: The Member at Large shall represent the general membership at all Working Council meetings and shall chair the Nominating Committee.
f. Representative to the State Board of Directors: The Representative to the State Board of Directors shall attend such meetings as are called by that body, shall reflect the majority opinion of NWPC, Greater Pasadena Area, at such meetings, and shall submit reports of such meetings to the Board and general membership. At any time, the President may serve in this capacity or designate a temporary representative to attend such state meetings in the absence of the Representative or her Alternate.
ARTICLE V: COMMITTEES
Section 1.a Working Council
1. The Working Council shall be composed of the following: all seven elected officers of this Caucus, the immediate past President Chair, any state or national officer who is a member of this Caucus, and standing committee chairs. No member shall hold more than one office at a time, but an officer may also serve as chair of a committee.
2. Working Council meetings shall be open to any Caucus member who wishes to attend. Caucus members who have been paid members for at least 30 days may vote on any issue considered by the Working Council. Working Council participants must be supportive of the purpose and goals of the organization as stated in these Bylaws.
3. The Working Council shall meet monthly to ensure the orderly process of business at each general meeting and to discuss matters to be brought to the attention of the membership. A portion of these monthly meetings shall consist of progress reports from officers and standing committees.
Section 1b Officers' Committee
This committee shall be composed of the seven officers of NWPC, Greater Pasadena Area and the elected Committee Chairs as defined in Article IV, Sections 1a and 1b and in Article V, Sections 12, 1f, 1g, and 1h. Officers’ Committee meetings may be called at the request of the President. This Committee may act in an emergency on matters where general policy has been previously set. Any emergency transaction shall be on the ratification agenda of the next regular Working Council meeting.
Section 2 Standing Committees
a. Standing committees shall include, but not be limited to, the following: Fundraising, Membership, Public Relations, Political Action, Candidate Development/ Education and Training and Program.
b. Standing Committee meetings shall be held at least quarterly. Written notice of such meetings shall be sent to committee members 15 days prior to such meetings and shall be printed in the newsletter whenever possible.
i. The Fundraising Committee shall consist of the President, who shall serve as Chair, and Treasurer, and other interested members.
ii. The Committee’s duties are to raise money and to plan fundraising events, such as the annual Brunch, for the Caucus’ administration, PAC, and educational programs.
i. The Membership Committee shall consist of the Vice President, who shall serve as Chair, the Treasurer, and other interested members.
ii. The Committee’s duties are to conduct membership recruitment and renewal activities, including timely correspondence welcoming new and renewing members, to send renewal reminders, and to have membership information available at events and outreach opportunities.
iii. Working with the Treasurer, the Membership Committee shall provide a monthly current membership roster to the Board, and maintain an extended database for events and special mailings.
e. Public Relations:
i. The Public Relations Committee shall be led by its elected Chair and consist of the Secretary, the Newsletter Editor (an officer appointed by the President), as well as other interested members.
ii The Committee’s duties are to produce press releases, public information documents, meeting notices, and the newsletter, and to encourage timely input by other members.
f. Political Action :
i. The Political Action Committee (PAC) shall be led by its elected Chair and consist of two appointees, one selected by the President and the second by the Chair, for a total of at least three members. All political parties within the Caucus shall be represented on the Political Action Committee, and all meetings of the PAC will be open to Caucus members.
ii. The duties of the PAC are to coordinate the candidate endorsement processes in accordance with Greater Pasadena Area Caucus guidelines and those of the state and national organizations and to represent the Caucus at the Los Angeles County Coordinating Council meetings.
iii. The PAC shall obtain information about upcoming elections in the Greater Pasadena Area Caucus’ jurisdiction and ensure that all women candidates for public office receive a copy of the NWPC questionnaire for endorsement consideration and that interviews are held with those candidates desiring the Greater Pasadena Area Caucus’s endorsement and who support NWPC’s bottom-line positions. The PAC will present its recommendations on endorsement of candidates at a Working Council or general membership meeting for approval by a majority vote.
iv. The PAC will also keep abreast of legislation concerning the Greater Pasadena Area Caucus’ bottom-line issues and inform Caucus members of critical legislation through Working Council meetings and the newsletter. It may recommend Caucus actions on local issues central to the Greater Pasadena Area Caucus’ purpose and goals (Article II), and make recommendations to the state organization on legislation with a wider application.
g. Candidate Development/ Education and Training:
i. This Committee will be led by its elected Chair and consist of other interested members.
ii. The Committee will be responsible for organizing community workshops on:
a. election campaigns for candidates, their staffs and volunteers, annually,
b. the appointment process for boards, commission and public office, every second year, and
c. leadership development for under-represented women.
iii. It shall also arrange for mentoring endorsed candidates for elective and appointive office;
i. The Program Committee will be led by an elected Chair and consist of other interested members.
ii. The Committee’s duties are to plan membership meetings, at least quarterly, in consultation with the Working Council. It will work with the Secretary and Public Relations Chair to notify members of these meetings and to arrange for other forms of publicity.
Section 3 Ad Hoc Committee
Nominating: The Nominating Committee shall be appointed 60 days prior to the election of officers which shall take place at the first general membership meeting of each even-numbered year.
a. The Committee shall be comprised of the Member at Large, who shall chair the committee, at least two Working Council members, and at least two general members. Seventy-five percent of the Nominating Committee members must have been members in good standing of the Caucus for a minimum of one year prior to service on the Committee. The Caucus Chair is not eligible to serve on the Nominating Committee.
b. The duties of the Nominating Committee are to recommend a slate of at least one qualified candidates to fill the seven officers plus the four elected Chairs of the Standing Committees of the Caucus and to inform the general membership of the slate of candidates and the date, time, and place of the election three weeks prior to the election. Nominations for all elected positions may be made from the floor.
ARTICLE VI: PARLIAMENTARY AUTHORITY
Section 1. Quorum
A quorum shall consist of eight members in actual attendance at all duly called meetings. However, neither elections nor general policies shall be decided when less than ten members are present at a general membership meeting. The rules contained in the current edition of Robert's Rules of Order; Newly Revised shall govern this organization in all cases in which they apply, where they are not inconsistent with these Bylaws.
Section 2 .Bylaw Amendments
Bylaws may be amended at any general membership meeting of this organization by a majority vote of the membership in attendance, a quorum being present, provided that the amendment has been submitted in writing, published in the newsletter, and sent to all current members at least 21 days in advance of such a meeting.
Adopted by the Membership: February 26, 1990 Revised: August 14, 1991, Revised: February 25, 2008